AIRSYS COOLING TECHNOLOGIES, INC., and its subsidiaries, affiliates and divisions (collectively referred to in this document as “we,” “us” or “Company”) is strongly committed to respecting and protecting your privacy. Please carefully read the following Privacy Policy (“Policy”). In order to ensure your privacy, information the Company collects from its clients and visitors to its Web sites located at www.airsysnorthamerica.com, https://advancedliquidcooling.com, www.collgreenminer,com, https://air-sys.de, https://air-sys.sg, https://air-sys.global, https://air-sys.eu, and https://www.air-sys.com, and Web sites hosted by the Company for its clients (any of those Internet locations referred to in this Policy as a “Site”) is used only in the manner and for the purposes described in this Policy. 

The purpose of this Policy is to explain the types of information that the Company collects, what we do with that information, and with whom the Company shares this information. Anyone who provides personally identifiable information (“Personal Information”) or any other information to the Company consents to the collection, use and disclosure of such information under the terms of this Policy. 

The Company abides with the European Union-United States Safe Harbor Privacy Principles as set forth by the United States Department of Commerce regarding the collection, use and retention of Personal Information collected within the European Union by the Company through the Site or the use of any of the Company’s services.  

This Policy applies to both our clients to whom we provide services (“Clients”) and to those individuals who browse and use our Site (“Visitors”). 

 The following articles make up our Privacy Policy. We hope that reading them gives you a clear idea of how we manage information we receive. 

  1. Our Services

The Company is committed to assisting Clients with commercial cooling solutions for data centers, mobile shelters, outdoor telecom cabinets, schools, medical equipment, and other industrial applications (collectively, the “Services”). The Company collects information from our Clients’ employees, vendors, agents, product end-users, and stakeholders (collectively, our “Clients’ Employees”) that assists us in providing the Services. For example, location, contact and operations information. The Company is committed to protecting the privacy and confidentiality of our Clients and Clients’ Employees. 

Clients enter into written contacts with the Company whereby, among other services, the Company collects information from our Clients’ Employees. Our Clients’ Employees may choose to remain anonymous or they may choose to provide Personal Information when using some of our Services. The collection of this information results in a report prepared by the Company. These reports are sent to our Clients via email and are also available to our Clients through a password-protected, secure portal on the Company’s Site. The Company’s Clients are located and do business throughout the world, including some European Union (EU) countries 

 The information that is provided to the Company on behalf of its Clients by Clients’ Employees is used by the Company only to prepare reports for its Clients and for no other purpose. Unless mandated by law or valid court order or as otherwise discussed in “Sharing Personal Information with Others”, this information is only shared with our Clients. If you are one of our Clients’ Employees, our Clients may collect and use Personal Information about you, such as human resources information, in connection with the employer-employee relationship. Please note that we do not control how our Clients handle your information, including human resources data. We recommend that you review your employer’s privacy policy or discuss with your employer how your Personal Information is handled, including the choices you have concerning the sharing of your information with others. 

  1. Information Collected by the Company

The Company may collect any Personal Information that is provided to us by our Clients, our Clients’ Employees or Visitors. This includes, without limitation, name, phone number, mailing address, email address, or any other Personal Information that is provided to us in connection with the Site or the use of our Services, including, but not limited to, our hotline reporting and compliance-training services. 

Our Clients’ Employees who use our various reporting services always have the option to remain anonymous and not to provide any Personal Information when raising corporate compliance issues. In addition, Visitors can browse the Site anonymously without revealing Personal Information. 

  1. Cookies

Our session cookies do not collect any Personal Information and are removed when the session is concluded. We do not use any cookies when Visitors browse the Site.  

  1. How the Company Uses Information

We only use Personal Information obtained from our Clients’ Employees via the Services. The Services are provided by the Company to coordinate and install our commercial cooling equipment and solutions. 

When Visitors to the Site request that the Company contact them, the Company’s Site registration form requires those Visitors to provide specific contact information such as name and email address. The Company uses the contact information from the registration form to send the individual information about us. The Company also uses Personal Information obtained from Visitors to our Site to respond to questions, comments and other requests from these individuals, including responding to inquiries about employment opportunities. 

  1. Sharing Personal Information with Others

We currently do not disclose, sell, share, trade or give away an individual’s Personal Information to third parties. Collection of any individual’s Personal Information will only be disclosed, sold, shared, traded, or given away to third parties under one or more of the following circumstances: 

Consent: If the individual has consented to the disclosure of his or her Personal Information, the Company may share such Personal Information with others, including without limitation, a Company Client. For example, if one of our Clients’ Employees agrees to provide us with Personal Information when using the Company’s reporting services, that individual consents to the sharing of such Personal Information with his employer so that his employer can investigate claims as required by applicable laws. Except as provided in this Policy, the Company does not share our Clients’ Employees’ Personal Information with any other party for any purpose. 

Protection of the Company and Others: We may disclose Personal Information about you to others: (i) if we have a good faith belief that we are required or permitted to do so by law or legal process; (ii) in connection with legal or administrative proceedings; (iii) to protect the rights, reputation, property or safety of the Company or others; (iv) to defend or enforce the Company’s rights or our Clients’ obligations; or (v) if the disclosure is required by mandatory professional standards. 

Business Transfers: In the event that the Company decides to sell all or part of its stock or assets or merge its Company, it reserves the right to include Personal Information among the assets transferred to the acquiring or surviving company. It is the Company’s practice to seek appropriate protection for Personal Information in these types of transactions. 

Aggregate Anonymous Information: The Company may provide to others anonymous information in the aggregate for purposes of marketing, promotion or similar activities. None of this aggregated information will identify individuals personally. 

  1. Your Choices with Respect to Personal Information

The Company always provides notice and choice as to the collection and use of Personal Information from those individuals, such as Clients’ Employees, who use the Company’s reporting services. Before any individual gives Personal Information to the Company in connection with providing a compliance report, that individual is notified of the option to remain anonymous or to consent to providing Personal Information to the Company. The Company does not collect and use any Personal Information from these individuals, including Client’s Employees, unless those individuals agree to provide their Personal Information to the Company. 

The Site gives Visitors the opportunity to stop receiving communications from the Company if previously requested. The Site also gives Visitors options for changing and modifying information previously provided. To remove or change information in our database, or to not receive future communications from the Company, please submit a request at Contact Us – AIRSYS North America. 

  1. Linked Web sites

As a service to our Clients and Visitors, the Company provides hyperlinks to valuable resources that are related to the products and services that we provide. These hyperlinks, which are highlighted words or pictures within a hypertext document that may, when clicked, take you to another place within the document, to another document altogether, or to a third-party Web site not controlled by the Company. Such hyperlinked, third-party Web sites may collect and disclose information in a manner that is different from this Site. The Company is not responsible for the collection, use, or disclosure of information collected through these third-party Web sites, and the Company expressly disclaims any and all liability related to such collection, use, or disclosure. The Company does not collect any Personal Information from any persons who click on these hyperlinks located on the Site. 

  1. Children

We do not sell products or services for purchase by children under the age of eighteen (“Minors”). The Company does not knowingly solicit or collect Personal Information from Minors, and we will not knowingly link to any third-party Web site that solicits or collects Personal Information from Minors. If you believe that a Minor has disclosed Personal Information to us or that we have linked to such a third-party Web site, please contact us at Contact Us – AIRSYS North America. 

  1. Security and Protection of Data Collected by Us

The Company’s Site and the Web sites maintained for our Clients have security measures in place to protect the loss, misuse and alteration of the information under our control. The Company has implemented various physical, electronic, and managerial measures, including education and training of our personnel, to provide Personal Information with reasonable protection from accidental loss or destruction, improper use, alteration, or disclosure. The Company has invested and deployed a wide variety of technology and security features to ensure the privacy of Personal Information that is collected by the Company through its services and via the Site. In addition, the Company has implemented strict operational guidelines to safeguard privacy of data we collect at every level of our organization.  

The Company will continue to revise policies and implement additional security features as new technologies become available. Unfortunately, no system is perfect; therefore, the Company makes no representations or warranties with regard to the sufficiency of these security measures. The Company shall not be responsible for any actual or consequential damages (or any other damages or liability of any kind whatsoever) that result from a lapse in compliance with this Policy because of a security breach or technical malfunction. 

  1. International Transfers of Personal Information

Permitted transfers of information, including Personal Information, either to third parties or within the Company, include the transfer of data from one jurisdiction to another, such as transfers to and from the United States of America. Because privacy laws vary from one jurisdiction to another, Personal Information may be transferred to a jurisdiction where the laws provide less or different protection than the jurisdiction in which the information originated. We will always handle your Personal Information as described in this Policy. The Company abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union, which framework is posted by that department at http://www.export.gov/safeharbor/. 

  1. Access to Your Personal Information

If you wish to obtain a copy of particular information you provided to the Company, or if you become aware the information is incorrect and you would like us to correct or delete it, contact us at Contact Us – AIRSYS North America. Before the Company is able to provide you with any information or correct any inaccuracies, however, we may ask you to verify your identity and to provide other details, including Personal Information, to help us to respond to your request. The Company affirms that it will correct, amend or delete any erroneous data if instructed to do so by you, subject to the EU Safe Harbor principles of proportionality, data quality and reasonableness. We always will endeavor to respond within an appropriate timeframe to any request under this section. 

  1. Enforcement

The Company will cooperate with the EU Data Protection Authorities and the Department of Commerce to resolve any complaints and disputes arising in connection with this Policy. All Company employees will be required to be familiar with and adhere to this Policy. The Company will investigate any reported complaints of violations of this Policy and will take prompt remedial action where violations are found. In order to inquire or complain about the Company’s privacy policies or anything related to the privacy of Personal Information handled by us, contact us at Contact Us – AIRSYS North America. 

  1. Amendments

From time to time, the Company may update, modify or change its privacy policy. When this occurs, its new privacy policy will be posted on the Site. You should check the Site periodically to review the most recent Privacy Policy. 

Do United States residents have specific privacy rights?

In Short: If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. More information is provided below.

Categories of Personal Information We Collect

The table below shows the categories of personal information we have collected in the past twelve (12) months. The table includes illustrative examples of each category and does not reflect the personal information we collect from you.

Category Examples Collected
A. Identifiers Contact details, such as real name, alias, postal address,
telephone or mobile contact number, unique personal identifier,
online identifier, Internet Protocol address, email address,
and account name		 YES
B. Personal information as defined in the California Customer Records statute Name, contact information, education, employment,
employment history, and financial information		 YES
C. Protected classifications under state or federal law Gender, age, date of birth, race and ethnicity,
national origin, marital status, and other demographic data		 NO
D. Commercial information Transaction information, purchase history,
financial details, and payment information		 NO
E. Biometric information Fingerprints and voiceprints NO
F. Internet or other similar network activity Browsing history, search history, online behavior,
interest data, and interactions with our and other
websites, applications, systems, and advertisements		 YES
G. Geolocation data Device location YES
H. Audio, electronic, sensory, or similar information Images and audio, video or call recordings created
in connection with our business activities		 NO
I. Professional or employment-related information Business contact details in order to provide our Services
at a business level or job title, work history, and
professional qualifications if you apply for a job with us		 NO
J. Education Information Student records and directory information NO
K. Inferences drawn from collected personal information Inferences drawn from any of the collected personal
information listed above to create a profile or summary
about, for example, an individual’s preferences and
characteristics		 NO
L. Sensitive personal information NO

We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:

  • Receiving help through our customer support channels;
  • Participation in customer surveys or contests; and
  • Facilitation in the delivery of our Services and to respond to your inquiries.

We will use and retain the collected personal information as needed to provide the Services or for:

  • Category A – As long as the user has an account with us
  • Category B – As long as the user has an account with us
  • Category F – As long as the user has an account with us
  • Category G – As long as the user has an account with us

How We Use and Share Personal Information

Will your information be shared with anyone else?

We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider.

We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be “selling” of your personal information.

We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.

Your Rights

You have rights under certain US state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include:

  • Right to know whether or not we are processing your personal data
  • Right to access your personal data
  • Right to correct inaccuracies in your personal data
  • Right to request the deletion of your personal data
  • Right to obtain a copy of the personal data you previously shared with us
  • Right to non-discrimination for exercising your rights
  • Right to opt out of the processing of your personal data if it is used for targeted advertising (or sharing as defined under California’s privacy law), the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects (“profiling”)

Depending upon the state where you live, you may also have the following rights:

  • Right to access the categories of personal data being processed (as permitted by applicable law, including the privacy law in Minnesota)
  • Right to obtain a list of the categories of third parties to which we have disclosed personal data (as permitted by applicable law, including the privacy law in California, Delaware, and Maryland)
  • Right to obtain a list of specific third parties to which we have disclosed personal data (as permitted by applicable law, including the privacy law in Minnesota and Oregon)
  • Right to obtain a list of third parties to which we have sold personal data (as permitted by applicable law, including the privacy law in Connecticut)
  • Right to review, understand, question, and depending on where you live, correct how personal data has been profiled (as permitted by applicable law, including the privacy law in Connecticut and Minnesota)
  • Right to limit use and disclosure of sensitive personal data (as permitted by applicable law, including the privacy law in California)
  • Right to opt out of the collection of sensitive data and personal data collected through the operation of a voice or facial recognition feature (as permitted by applicable law, including the privacy law in Florida)

How to Exercise Your Rights

To exercise these rights, you can contact us by referring to the contact details at the bottom of this document.

Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes.

If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request and the agent will need to provide a written and signed permission from you to submit such request on your behalf.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you can contact us by referring to the contact details at the bottom of this document. We will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may submit a complaint to your state attorney general.

California “Shine The Light” Law

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us by post at:

AIRSYS North America

101 Cool World Drive
Woodruff, South Carolina 29388

How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country or state of residence in the US, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please submit your request in writing to us by post at:

AIRSYS North America

101 Cool World Drive
Woodruff, South Carolina 29388